ADMIN COORDINATOR – PURCHASING, ORDER COORDINATION & BASIC DRAFTING

ADMIN COORDINATOR – PURCHASING, ORDER COORDINATION & BASIC DRAFTING Company: SG Aluminium Pte. Ltd. Location: Singapore Employment Type: Full-Time Department: Operations / Administration Reports To: Operations Manager / Director JOB SUMMARY We are looking for a detail-oriented and organised Admin Coordinator to support our daily operations across purchasing, supplier coordination, order processing, basic drafting and project administration . The successful candidate will play an important role in ensuring that customer orders, material purchases and production requirements are properly coordinated from quotation confirmation through procurement, drafting, production and installation . This position is suitable for someone who is organised, responsible, numbers-oriented and comfortable working with basic technical drawings and aluminium & glass products . KEY RESPONSIBILITIES 1. Purchasing & Procurement • Prepare and process purchase orders based on approved quotations and project requirements. • Source and purchase aluminium profiles, glass, hardware, accessories and other materials from approved suppliers. • Obtain and compare supplier quotations, pricing and lead times. • Coordinate with suppliers on availability, delivery schedules and order status. • Follow up on outstanding purchase orders and deliveries. • Check delivered materials against purchase orders and delivery orders. • Maintain accurate purchasing records and supplier information. • Monitor material costs and highlight significant price changes or discrepancies to management. 2. Order & Project Coordination • Process confirmed customer orders and ensure all relevant information is complete. • Coordinate between Sales, Purchasing, Technical, Production and Installation teams. • Prepare internal order documentation and job sheets. • Track project progress, material requirements and delivery schedules. • Follow up on outstanding items to ensure projects are completed on schedule. • Maintain organised records of quotations, purchase orders, drawings, delivery orders and invoices. • Update management on order and project status when required. 3. Basic Drafting & Technical Drawings • Prepare simple aluminium and glass drawings based on site measurements, quotations and customer requirements. • Produce basic layouts, elevations and dimensions for doors, windows, grilles and related aluminium/glass works. • Amend drawings according to site conditions and technical requirements. • Prepare drawings for internal production, supplier ordering and installation reference. • Ensure dimensions, opening directions, panel configurations and hardware positions are clearly indicated. • Work closely with the technical/installation team to clarify measurements and drawing requirements. • Maintain proper revision control for drawings. Knowledge of AutoCAD or similar drafting software is preferred. 4. Documentation & Administration • Prepare and maintain purchase orders, sales orders, delivery documents and project records. • Update Excel spreadsheets and internal systems accurately. • Maintain proper filing of supplier and project documentation. • Assist with invoice checking and matching of Purchase Order / Delivery Order / Invoice . • Support monthly purchasing and project cost reports. • Assist management with administrative and operational tasks when required. 5. Supplier & Internal Communication • Communicate professionally with suppliers, contractors and internal departments. • Follow up on quotations, orders, deliveries and outstanding materials. • Escalate delays, discrepancies or urgent purchasing requirements promptly. • Build good working relationships with key suppliers and service providers. REQUIREMENTS Essential • Minimum 2 years of relevant experience in administration, purchasing, operations coordination or construction-related industries. • Experience in aluminium, glass, renovation, construction, architectural hardware or building materials is an advantage. • Good knowledge of Microsoft Excel, Word and Outlook . • Able to prepare and understand basic measurements and dimensions. • Good organisational and follow-up skills. • Strong attention to detail and accuracy. • Able to work independently and manage multiple tasks. • Good communication and coordination skills. • Responsible, proactive and willing to learn. Technical Skills Candidates with experience in any of the following will have an advantage: • AutoCAD / CAD software • Aluminium & glass shop drawings • Aluminium doors and windows • Sliding and swing door systems • Glass specifications • Door/window hardware • Aluminium profiles • Site measurements • Purchase order and procurement systems IDEAL CANDIDATE We are looking for a person who is: Organised • Detail-Oriented • Responsible • Technically Curious • Good at Follow-Up • Computer-Savvy • Proactive The ideal candidate does not need to be a professional drafter. However, he/she should be comfortable learning simple technical drawings, understanding dimensions and translating project requirements into clear purchasing and order instructions . KEY PERFORMANCE INDICATORS (KPIs) Performance will be assessed based on: • Purchasing accuracy and cost control • Timely placement and follow-up of purchase orders • Material availability and delivery coordination • Accuracy of order documentation • Accuracy of basic drawings and dimensions • Project coordination efficiency • Timeliness of administrative work • Supplier response and follow-up • Reduction of purchasing/order errors • Overall support to Sales, Operations and Installation teams CAREER DEVELOPMENT This position provides an opportunity to develop across multiple areas of the aluminium & glass business, including: Admin → Purchasing → Project Coordination → Technical Drafting → Operations Coordination High-performing employees may progress into roles such as: Senior Admin Coordinator / Purchasing Executi…