Communications Executive (Media Relations & Operations) (Government Sector | Contract 11 Months | Salary Up to $3,300) JO29391

Key Highlights • Contract Duration: 11months • Salary: Up to $3,300/month • Work Location: CREATE Tower, NUS University Town • Working Hours: Mon to Thu: 9am to 6.30pm | Fri: 9am to 6pm • Opportunity to support communications across media relations, events, digital assets, and communications operations • Exposure to media engagement, official events, public communications, digital asset management, and stakeholder coordination involving media representatives, government agencies, and internal teams Key Responsibilities Media Relations Support • Maintain and update media contact database, including journalists, editors, and media outlets across print, broadcast, and digital platforms • Support the coordination of media accreditation and logistics for events, press conferences, and official visits • Liaise with media representatives on-site and provide coordination support during media engagements • Assist in preparing media briefs and supporting materials for interviews, press conferences, and public engagements Ad-hoc On-site Event Support • Provide on-site media and communications support at events, including registration and coordination of media-related logistics and operations • Assist with media liaison duties, including coordination with accredited media representatives during interviews, briefings, and showcases • Support the preparation, printing, and distribution of press kits, including fact sheets, backgrounders, programme information, and multimedia materials • Support post-event administrative follow-up, including compiling media attendance records and feedback where applicable Digital Repository & Photo Asset Management • Manage and maintain digital repositories, including SharePoint and Google Drive, ensuring files are properly organized, named, and accessible to relevant team members • Conduct regular housekeeping and archiving of shared drives and repositories, ensuring consistent folder structures and naming conventions • Manage photo repository, including indexing, tagging, and archiving images from events, official visits, and media engagements • Coordinate with photographers and videographers to ensure timely delivery, organization, and proper filing of multimedia assets Service Manager, Mailbox Management • Monitor and manage the Service Manager's mailbox, ensuring incoming feedback, enquiries, and complaints are acknowledged and routed to the appropriate officers in a timely manner • Maintain an accurate tracking log of cases, including date received, nature of feedback, assigned officer, and resolution status • Follow up with the Communications team to ensure cases are addressed within stipulated service standards and timelines Asset Stocktaking &Inventory Management • Conduct regular stocktaking of the Communications Directorate’s physical assets, including event equipment, collateral, branded merchandise • Maintain an up-to-date inventory register, tracking asset condition, location, and usage, particularly during and after events • Identify and flag items requiring repair, replacement, or disposal, and assist with the necessary administrative processes Administrative &Operational Support • Maintain the Communications Directorate’s filing systems, procurement records, and vendor documentation • Support communications-related procurement activities, including obtaining vendor quotations, processing purchase orders, and managing invoices • Provide general administrative and operational support to the Communications Directorate Requirements • Diploma/Degree in Communications, Journalism, Public Relations, Media Studies, or a related discipline preferred • Minimum 1–2 years of experience in communications, public relations, media,or a related field • Strong writing, editing, and proofreading skills in English • Experience with digital asset management, SharePoint, or Google Driveadministration is an advantage • Experience in procurement is an added advantage • Strong organisational skills with the ability to manage multiple tasks anddeadlines Only shortlisted candidates will be notified. By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants. BGC Group Pte Ltd (Outsourcing) EA 05C3053