PROCUREMENT ASSISTANT/ADMINISTRATIVE

· Updates management on sub-contractor's claims status (i.e. work performed, penalties, back-charges, advances imposed on sub-contractors); · Prepares debit notes on back-charges and/or penalties imposed on sub-contractors; follows up to ensure that such debit notes are contra against claims raised by sub-contractors; · Assists in identifying and resolving discrepancies/errors between records of sub-contractor work completed against sub-contractor claims; · Verifies and ensures that payment certifications issued to sub-contractors are in accordance with approved sub-contractors’ interim payment recommendations; · Reconciliation of sub-contractors’ invoices against payment certification issued; · Prepares accrual listing reporting on a quarterly basis (i.e. work done by sub-contractors yet to be billed); · Works closely with external suppliers to ensure the accuracy in price and quantity for materials ordered & delivered; · Reconciliation of delivery orders against approved purchase orders and suppliers invoices; · Liaises and rectifies discrepancies/disputes with external supplies; · Liaises with QS of any discrepancy in certification amount; · Liaises with finance for payment that requires immediate attention due to site work schedule; Performs any other duties as may be assigned.