Human Resources Assistant

Key Responsibilities 1. HR Administration & Documentation • Maintain accurate, organized, and up-to-date employee records (hardcopy and digital). • Manage and oversee filing systems for personnel files, contracts, leave forms, training records, and disciplinary documentation. • Ensure proper documentation control and confidentiality in line with HR policies. 2. HR Operations Support • Assist AHRM and SHRM in daily HR operations and coordination. • Prepare HR letters, memos, and documentation (confirmation, disciplinary, employment-related letters). • Support end-to-end onboarding and offboarding processes, including documentation, employee files, and exit procedures. • Act as a point of contact for basic employee HR inquiries. 3. HR Office Management • Ensure HR office and back office areas are consistently organized, presentable, and well-maintained. • Monitor and manage office supplies, HR materials, and notice boards. • Uphold a professional and welcoming HR environment for all employees. 4. Payroll & Attendance Coordination • Verify and consolidate attendance data for payroll processing. • Assist in tracking overtime, leave, allowances, and benefits documentation. • Liaise with relevant departments to ensure accurate and timely submission of payroll inputs. 5. Learning & Development Support • Maintain training records, attendance, and documentation. • Coordinate training schedules and ensure materials and logistics are prepared. • Support HRD Corp-related documentation and submissions where required. 6. Employee Engagement & Activities • Assist in organizing employee engagement activities, CSR programs, and HR initiatives. • Support internal communication and participation in hotel activities. 7. Compliance & Audit Readiness • Support adherence to company policies, employee handbook, and Malaysian labour law requirements. • Maintain proper documentation and records to ensure audit readiness. Core Competencies • Strong organizational and administrative skills. • Attention to detail with ability to manage multiple tasks. • Good interpersonal and communication skills. • High level of confidentiality and professionalism. • Proactive and able to work independently with guidance. • Good knowledge of MS Office; HRIS knowledge is an advantage. Qualifications • Diploma or Degree in Human Resources, Business Administration, or related field. • Minimum 1–2 years of HR experience preferred; fresh graduates with strong internship exposure may be considered. • Knowledge of Malaysian Employment Act and HR practices is an advantage. • Proficient in written and spoken English and Bahasa Malaysia.