Accounts Payable Assistant (shared)

Shared Accounts Payable (AP) JOB DESCRIPTION Key Responsibilities · Ensure workflows and processes are properly recorded in accordance with standard operating procedures (SOPs). · Ensure timely processing of staff claims and vendor invoices. · Ensure timely processing of payments, including GIRO and telegraphic transfer (TT). · Perform monthly statement of account (SOA) reconciliations. · Prepare AP-related journals and adjustments and ensure timely month-end closing. · Prepare monthly schedules for analysis and audit purposes. · Review payments and manual invoices for selected entities. · Support the team with workflow and system issues and provide guidance where needed. · Support and respond to AP-related queries from internal customers, including headquarters and centres, and external customers, including vendors. · Conduct team meetings, including coordination and assistance with meeting notes. · Ensure proper administration of AP transactions, including filing, documentation, shared-drive housekeeping, and archiving. · Support data collation and analysis for workflow improvement. · Provide backup support for other business units, urgent matters, and other accounts orad-hoc Finance duties as assigned.