Senior Purchasing Executive (Non-food)

ESSENTIAL DUTIES AND RESPONSIBILITIES • Ensure close liaison and effective coordination across all assigned departments, with a particular emphasis on both food and non-food categories. • Review the items that needs to be purchased thoroughly and ensure sufficient knowledge about them and their use. • Ensure timely supply of goods and services, keeping in mind the “lead time” required for procurement. • Process and keep track of every: • Purchase requisition • Purchase order • Contract for regular supplies, upkeep and maintenance • Stewarding list • Ensure conformity to standards and specifications of goods and services as required. • Ensure that requisitions from the originating departments are routed through proper channels. • To constantly endeavor to obtain goods at a competitive price without compromising quality standards. • Maintain proper planning and control. • Ensure that all relevant documents have been duly signed and approved by the authorized signatories. • Ensure that store inventories do not exceed desired limit. • Ensure that billing details and delivery instructions are complete and accurate with PENALTY clauses added as appropriate. • Liaise closely with Accounts Department and Receiving Department in clearing problematic invoices in a timely manner. • Ensure strict compliance to established Procurement Policies & Procedures and report any deviations to the Department Head. • To maintain and upkeep the Approved Vendor List (AVL). • Keep abreast of current affairs and the market situation that is relevant to his/her function. • Act as an advisor for departments on all matters relating to the Procurement function: • Recommend/source for suitably qualified and legitimate vendors • Advise on delivery, sustainability requirements, and procurement processes • Recommend process improvement strategies • Perform any other duties that may be assigned from time to time. Requirements: • Diploma/Degree holder with a minimum of two years of related experience and/or training in the Hospitality industry. • Familiarity with SAP and Ariba would be advantageous • Proficient in administrative and contracting works • Proficient in use of MS Office Applications (Word, Excel, PowerPoint) • Possess good interpersonal, communication and negotiation skills to manage both internal and external stakeholders • Hardworking and meticulous with a positive learning attitude • Able to work well under stress in a fast-paced environment