Event Operations Representative

1. Site Sourcing & Business Development • Proactively source, identify, negotiate, and secure event/roadshow venues (e.g., shopping malls, exhibitions, career fairs, community events). • Maintain a forward pipeline of potential sites and secure opportunities at least 4 weeks in advance when practicable. • Build and maintain relationships with venue owners, mall management, event organisers, vendors, and business partners. • Represent the company at networking sessions, business meetings, and site discussions. 2. Site Evaluation & Analysis • Conduct site recces and on-site assessments for visibility, accessibility, footfall, and demographics. • Gather market intelligence (competitor presence, traffic patterns). • Collect feedback from the sales team regarding site performance and sales sentiment. • Analyze operational/sales data to recommend optimal site locations. 3. Event Coordination & Operations • Coordinate and support planning, setup, execution, and organization of events and roadshows. • Liaise with internal departments, clients, venue management, and vendors. • Handle and resolve on-site operational issues before, during, or after events. 4. Vendor & Administrative Coordination • Liaise with vendors and venue management regarding bookings, logistics, and operational details. • Process site-related payments and submit all receipts, invoices, and supporting documents. • Maintain accurate records of bookings, quotations, and event documentation. 5. Reporting & Continuous Improvement • Prepare, update, and analyze site reports, event reports, and tracking sheets. • Provide recommendations for future site selection and operational improvements. • Attend planning meetings and communicate site findings and updates to the sales team. 6. General Responsibilities • Represent the company professionally at all times. • Perform other related duties or projects assigned by the company.