Purchasing Executive

Job Responsibilities: • Manage the process of purchase orders and ad hoc local purchases, ensuring accuracy, timeliness, and compliance with company policies. • Source and negotiate with suppliers to secure the best possible prices, payment terms, and delivery schedules, while maintaining strong supplier relationships. • Collaborate with the Sales team to review forecasts, align purchasing plans with projected demand, and ensure prompt follow-up when goods arrive at the warehouse. • Work closely with the Warehouse team to confirm timely receipt of goods, verify product quality and quantity, and ensure proper handling and storage of perishable items. • Coordinate closely with the warehouse, inventory, and logistics teams to monitor stock turnover, prevent overstocking or stockouts, and manage perishable inventory effectively. • Monitor stock levels, report discrepancies or variances, and coordinate corrective actions to prevent shortages, delays, or overstocking. • Liaise with internal teams (Sales, Warehouse, Finance, and Logistics) to ensure smooth operations, efficient order flow, and resolution of issues. • Maintain accurate purchasing records, contracts, and supplier documents in line with company standards and audit requirements. • • Prepare periodic reports to Purchasing Manager/Finance (spend summary, outstanding POs, supplier status). • Perform any other responsibilities or projects as assigned by management to support business objectives. Requirements: • Diploma or higher qualification in Supply Chain Management, Procurement, Business Administration, or other related fields • At least 2 years of relevant working experience in procurement, purchasing, or supply chain management. • Familiarity with purchasing and handling of food products, particularly perishable goods. • Proficient in Microsoft Excel, with strong skills in Pivot Tables, V-Lookup, and data analysis. • Strong written and verbal communication skills with the ability to liaise effectively with suppliers and internal stakeholders. • Knowledge of SAP Hana or other ERP systems will be highly advantageous. • Registered Customs Declarant certification will be an added advantage.