Operations Assistant

Working Location: Bukit Batok Care Home Job Responsibilities • Assists the Operations Support Executive (OSE) to support the Centre Manager (CM) to ensure smooth delivery of all support services of the Care Home and maintain targeted performance standards • Assists to coordinate and execute various operational support services in providing day-to-day operations such as general facility cleanliness and maintenance management, equipment maintenance, food and laundry services for residents, general logistics support, safety and security services. • Assists to manage the outsourced vendors with the OSE, support the CM in regular performance meetings to ensure that contractors’ performance is up to stipulated service standards • Assist the OSE and CM to supervise and work closely with the following staff: • Facility Assistants and / or outsourced vendors to ensure and upkeep the cleanliness of the general and common areas of the Care Home premise(s) • Appointed maintenance contractors to provide proper and regular maintenance of all furniture, fixtures and equipment in the Care Home premise(s) • Security staff or outsourced vendors to ensure physical security of the Care Home premise(s) • Facility Assistants (Laundry) to ensure and maintain the proper laundering, folding and delivery of resident-related linen, clothing, curtains; maintenance of machinery, and coordinating of transport services to ensure timely exchange and delivery of soiled/clean linen. This includes management of drivers if the Care Home has catered for the headcount. • Healthcare/Facility Assistants or outsourced food vendors to ensure the safe and proper management, kitchen cleanliness, handling, plating and delivery of food to residents • Relevant staff on workplace safety and fire safety requirements to ensure compliance to organization and national requirements • Ensure proper upkeeping and maintenance of administrative records for food provision, laundry services, equipment maintenance, workplace and fire safety records • Adhere to procurement protocols for the procurement of equipment, supplies, etc, including preparation of documents required for procurement process, taking delivery and entering invoices for claims purposes • Assist OSE to collate monthly duty roster for the respective section within the operations department, and collate operational statistics and assist in the preparation of reports • Any other duties as assigned by the OSE, CM or Directors Job Requirements • O Level / Nitec / entry level candidare • Proficient in Microsoft Office • Meticulous with an eye for detail • Good communication skills and able to work well with other • Knowledge of security operations, fire safety and work place health safety • Ability to troubleshoot basic M&E systems and perform simple maintenance • Candidates with experience in healthcare operations, facilities management, workplace safety or fire safety are preferred We regret to inform that only shortlisted candidates will be notified.