School Receptionist (Bukit Timah, 1 Year)

Contract Period: 1 December 2026 to 30 November 2027 Working Hours: • Mondays to Thursdays: 7:00am to 4:00pm, including a 30-minute lunch break • Fridays: 7:00am to 3:30pm, including a 30-minute lunch break • No work on Saturdays, Sundays and gazetted public holidays Key Responsibilities Main duty: Receptionist at the General Office (GO) Other administrative duties include: • Receive, review and pass on school generic e-mails and postal deliveries/letters. • Record mail transactions in a file for future reference. • Update daily staff movements, the staff leave forecast and Medical Certificates (all staff) on the GO Staff Movement board. • Keep a record of staff leave applications and MCs. • Coordinate staff particulars updates with the Admin Manager (AM), and send monthly attendance reports (school-hire contract staff) to employment agencies. • Coordinate the preparation of school testimonials for graduating students. • Assist the AM with distributing iExam registration slips and GIRO Option forms. • Assist Year Heads (Student Development Team) with collating and storing student progress reports. • Print and update labels for staff in-boxes and collection cupboards. • Distribute college ties and T-shirts to new staff. • Prepare name tents for meetings and signage for school events. • Prepare meal vouchers for hosting exchange students at the college. • Call students and parents about fee payments, school events and other general matters. • Assist at school events such as Open House, College Day, etc. • Coordinate temperature taking with contract workers, visitors and students when required. • Keep and manage a record of Lost and Found items. • Assist the Admin Managers and School Leaders with any other school-related duties, as assigned. Job Requirements • GCE O Level certificate or its equivalent • At least 1 year of school working experience • Proficient in MS Office • Good communication and interpersonal skills • Good team player with a high level of initiative and independence • Able to work in a fast-paced environment EA License No.: 96C4864 Reg. No.: R22110485 (Shanice Lim Xin Ni)