Administrator-cum-Coordinator

Company Overview The client is a service provider specializing in technical inspection and certification of minerals and agricultural products, supporting quality assurance and compliance for their customers. Job Summary You will support the team by maintaining accurate documents and processing reports to ensure smooth administrative operations. Responsibilities • Coordinate daily administrative and operational tasks under guidance from Manager or Ops Executive to support division efficiency • Manage documentation and reporting requirements accurately to meet operational needs and deadlines • Maintain client files and database records with organized bookkeeping to ensure data integrity • Prepare invoicing as assigned and communicate weekly and monthly sales updates to accounts personnel in coordination with Manager • Archive and store job files effectively to ensure easy retrieval and compliance • Meet deadlines for assigned tasks including vessel and product flow statistics reporting as directed • Liaise with vendors, suppliers, and subcontractors to coordinate administrative matters and maintain smooth operations • Follow company procedures and SOPs for communication, reporting, and audit compliance to uphold quality standards Preferred competencies and qualifications • Experience using MS Office, especially Excel and PowerPoint, to create reports and presentations • Prior experience in shipping, commodity inspection, or logistics industries is advantageous • 1 to 2 years of experience as an admin or operations executive in relevant industries Other Information • Job location: Raffles Place • Work week: Monday to Friday • Salary: Up to $3,500 per month • Job posted by Bhanu Rajan • Saitech Intl • EA Regn No: R1106079