HR Assistant

HR Assistant Job Summary We are seeking a proactive and detail-oriented HR Assistant (Recruitment) to support the end-to-end recruitment process and ensure timely hiring across the organization. The successful candidate will be responsible for sourcing and screening candidates, coordinating interviews, managing recruitment administration, liaising with hiring managers and recruitment agencies, and supporting onboarding activities. This role requires excellent organizational skills, strong communication abilities, and the capability to manage multiple hiring activities in a fast-paced environment. Job Responsibilities • Manage the end-to-end recruitment process, including job posting, candidate sourcing, resume screening, interview coordination, offer management, and onboarding support. • Advertise vacancies through various recruitment channels, including job portals, social media platforms, and recruitment agencies. • Screen resumes and conduct initial candidate assessments to identify suitable candidates based on job requirements. • Coordinate and schedule interviews between candidates and hiring managers while ensuring a positive candidate experience. • Maintain regular communication with candidates throughout the recruitment process, including interview confirmations, follow-ups, and status updates. • Prepare recruitment-related documents, including interview schedules, candidate profiles, offer letters, and other employment documentation. • Maintain and update recruitment databases, candidate records, recruitment trackers, and HR systems with accuracy and confidentiality. • Liaise with hiring managers to understand manpower requirements and provide timely recruitment updates. • Coordinate with external recruitment agencies and job portals to support sourcing activities and monitor candidate submissions. • Conduct reference checks, employment verification, and pre-employment documentation where applicable. • Coordinate onboarding arrangements for new hires, ensuring all required documents and pre-employment requirements are completed before joining. • Support recruitment campaigns, career fairs, walk-in interviews, and other talent acquisition initiatives. • Generate recruitment reports and provide administrative support to ensure efficient recruitment operations. • Perform other recruitment and HR-related duties as assigned by the HR Manager. Job Requirements • Diploma or Bachelor's Degree in Human Resource Management, Business Administration, Psychology, or a related field. • Minimum 1–2 years of experience in recruitment, talent acquisition, or HR administration. Fresh graduates with relevant internship experience are encouraged to apply. • Good understanding of the recruitment lifecycle and HR administrative processes. • Strong communication and interpersonal skills with the ability to interact effectively with candidates, hiring managers, and external stakeholders. • Excellent organizational and time management skills with the ability to manage multiple vacancies simultaneously. • Detail-oriented with a high level of accuracy in handling confidential information and documentation. • Proficient in Microsoft Office applications, particularly Excel, Word, and PowerPoint. • Experience using HRIS, ATS, or recruitment platforms is an added advantage. • Able to work independently, prioritize tasks, and perform well in a fast-paced environment. Job details • Salary: RM 3,000 a month • Contract: Contract • Working hours: Normal Hour, up to 40 hours a week • Openings: 1 • Closes: 2026-11-07 About Bata Malaysia Sdn Bhd (More than 250 employees) We wish to ensure every single employee will be treated with the same rights and to improve their skills and performance. Bata is operating it's retail segments mainly in the First Tier Town in Malaysia serving from low to medium income range of customers. Footwear is our expertise. Bata have been in Malaysia for more than 20 Years and has served Malaysia since then. We wish to grow our business and supporting the economic growth of Malaysia. Together we will build the nation.