Admin Support

Job Summary Provide end-to-end administrative, operational, and system support to the Merchandising & Distribution team, ensuring the accurate execution of merchandising processes from product setup, purchase order creation, order management, inventory allocation, distribution coordination, through to product delivery. The role is responsible for maintaining data integrity, supporting system administration, coordinating cross-functional activities, and ensuring smooth day-to-day merchandising and distribution operations. Key Responsibilities • Provide end-to-end administrative support for merchandising and distribution operations, ensuring timely and accurate execution of daily activities. • Maintain and update merchandising systems, including product master data, article information, pricing, promotions, purchase orders, inventory allocation, and distribution records. • Create, process, amend, and monitor Purchase Orders, ensuring accuracy throughout the complete order lifecycle. • Coordinate closely with Merchandising, Distributions, Warehouse, Retail Operations, Finance, and suppliers to ensure smooth order processing, stock movement, and product distribution. • Support inventory allocation and distribution planning by preparing system allocations, monitoring stock transfers, and maintaining accurate distribution records. • Monitor order progress, identify system or operational discrepancies, and proactively coordinate with relevant stakeholders to ensure timely resolution. • Generate carton labels, barcode stickers, shipping documentation, and other operational materials required for warehouse, distribution, and store execution. • Prepare and maintain regular merchandising and distribution reports and analysis using Microsoft Excel, including Pivot Tables and other reporting tools. • Perform system housekeeping and data validation to ensure the accuracy, consistency, and integrity of merchandising and distribution information. • Support seasonal launches, new product introductions, promotions, markdown activities, stock rebalancing, and other commercial initiatives. • Maintain proper documentation, filing, and process records in accordance with company procedures and audit requirements. • Continuously identify opportunities to improve administrative processes, reporting efficiency, and system accuracy. • Undertake other merchandising, distribution, and administrative duties as assigned by the Chief Merchandising Manager. Key Skills & Requirements • Diploma or bachelor’s degree in business administration, Supply Chain, Merchandising, Retail Management, or a related discipline. • Minimum 1–3 years of experience in merchandising, retail administration, supply chain coordination, or a similar operational support role. • Strong attention to detail with a high level of accuracy in system maintenance, data management, and document processing. • Proficient in Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, data validation, and reporting. • Strong system aptitude with the ability to learn and effectively maintain ERP and merchandising systems. • Good analytical, problem-solving, and organizational skills with the ability to manage multiple priorities. • Strong communication and coordination skills, with the ability to work effectively across cross-functional teams. • Self-motivated, responsible, and able to work independently in a fast-paced retail environment. • A positive team player with a willingness to support business priorities and operational requirements. Job details • Salary: RM 3,000 a month • Contract: Contract • Working hours: Normal Hour, up to 40 hours a week • Openings: 1 • Closes: 2026-11-07 About Bata Malaysia Sdn Bhd (More than 250 employees) We wish to ensure every single employee will be treated with the same rights and to improve their skills and performance. Bata is operating it's retail segments mainly in the First Tier Town in Malaysia serving from low to medium income range of customers. Footwear is our expertise. Bata have been in Malaysia for more than 20 Years and has served Malaysia since then. We wish to grow our business and supporting the economic growth of Malaysia. Together we will build the nation.