Executive, Payroll

Job Responsibilities Main Job Scope: Payroll - 60%: • Ensure the timely and accurate preparation, processing, and validation of monthly payroll. • Administer payroll-related transactions, including overtime, allowances, CPF contributions, tax deductions, and statutory submissions. • Process and submit statutory reimbursements, claims, and government-related payroll filings within stipulated timelines. • Maintain payroll records and documentation in compliance with company policies and regulatory requirements. • Reconcile payroll data and investigate discrepancies to ensure payroll accuracy and integrity. • Serve as the primary point of contact for employee enquiries related to payroll, compensation, deductions, and statutory contributions. • Collaborate with internal stakeholders to ensure smooth payroll operations and continuous process improvements. Secondary Job Scope: HR Compliance and Benefit Administration - 40% HR Compliance • Coordinate statutory reporting, internal reviews, and external audits by providing accurate documentation and information to relevant authorities and stakeholders. • Support the review and enhancement of HR policies and guidelines to ensure compliance with employment legislation, regulatory requirements, and best practices. • Administer annual compliance exercises, including employee declarations, credit screenings, conflict-of-interest declarations, and other governance-related reviews. • Monitor compliance-related activities and maintain appropriate records, ensuring adherence to internal policies and regulatory requirements. • Support the implementation of HR governance initiatives and recommend process improvements to strengthen compliance controls. Benefits Administration • Administer and manage employee benefits programs, including medical, life insurance and long service awards. • Ensure accurate and timely processing of benefit enrollments, amendments, renewals, and terminations. • Act as the primary point of contact for employee enquiries relating to benefits, policies, coverage, and eligibility. • Partner with benefit providers, brokers, and internal stakeholders to resolve issues and enhance service delivery. • Support annual benefits renewals, employee communication campaigns, and benefits education initiatives. • Maintain accurate benefits records and ensure compliance with benefit plan requirements and company policies. Process Improvement & Projects • Develop, review, and implement standard operating procedures (SOPs) to improve operational efficiency, controls, and employee experience. • Support HR projects related to benefits transformation, process optimization, system implementations, digitalization, and automation initiatives. • Participate in continuous improvement initiatives to enhance HR operational effectiveness and service quality. Experience & Qualifications • At least 3 years of experience in payroll, HR operations, benefits administration and HR compliance. • Experience in end-to-end payroll processing, statutory submissions, and payroll reconciliations. • Familiarity with Singapore employment legislation, CPF, IRAS, and other statutory requirements. • Experience with HRIS and payroll systems; exposure to HR projects or process improvement initiatives is an advantage. Skills & Competencies • Strong analytical skills with high attention to detail and accuracy. • Good understanding of payroll regulations, HR compliance, and benefits administration. • Proficient in Microsoft Excel and data management. • Strong problem-solving, organization, and stakeholder management skills. • Effective communication skills with a customer-centric approach. • Able to handle confidential information with discretion and integrity. • Proactive, adaptable, and committed to continuous improvement.