HR Admin

Key Responsibilities Human Resources • Maintain and update employee personal records, employment information, and HR databases. • Assist with recruitment activities, including preparing job advertisements, arranging interviews, and coordinating with candidates. • Prepare employment contracts, confirmation letters, promotion letters, resignation documents, and other HR-related correspondence. • Coordinate employee onboarding and offboarding processes. • Maintain and monitor employee attendance, leave, medical leave, and other HR records. • Assist in monthly payroll preparation by providing accurate attendance, leave, overtime, and employee information. • Assist with work pass and employment-related administrative matters where required. • Respond to employees' HR and administrative enquiries and provide appropriate assistance. • Assist in staff training, employee engagement activities, and company events. • Support performance appraisal and employee evaluation processes. • Ensure staff compliance with company policies and procedures. Office Administration & Purchasing • Manage the purchasing of office supplies, stationery, pantry items, equipment, and other office requirements. • Obtain quotations from suppliers and compare prices, quality, and delivery terms. • Coordinate with suppliers and vendors to place orders and arrange timely delivery. • Maintain proper records of purchase orders, invoices, quotations, and supplier information. • Monitor office supply inventory and ensure sufficient stock is available for daily operations. • Coordinate with relevant departments to identify purchasing requirements and obtain approval where necessary. • Assist in monitoring office expenses and purchasing budgets. • Liaise with suppliers regarding product availability, delivery schedules, invoices, and other purchasing matters. • Evaluate existing suppliers and source alternative vendors where appropriate. • Ensure purchased goods and services meet the company's requirements and standards. • Handle general office administration, filing, documentation, and facilities-related matters. General Administration • Maintain proper filing and confidentiality of employee and company records. • Prepare HR reports, staff lists, purchasing records, and other management reports when required. • Coordinate with other departments to ensure smooth HR, purchasing, and administrative operations. • Support company events, meetings, and staff activities. • Perform other HR, administrative, and purchasing duties assigned by management.