HR Executive

Job Summary We are seeking a proactive and detail-oriented HR Executive to manage onboarding, support blue-collar recruitment, coordinate training, and act as a HR Business Partner to operational teams. This role is key in ensuring smooth onboarding (including work pass administration), meeting manpower needs, and providing day-to-day HR support aligned with business objectives. Key Responsibilities 1. Onboarding, Work Pass & Employee Setup • Manage end-to-end onboarding for new hires, including documentation, orientation, and coordination with internal stakeholders • Prepare employment contracts, onboarding documents, and HR forms • Handle work pass applications (Work Permit, S Pass, EP), including submission, renewal, cancellation, and compliance with MOM regulations • Create and maintain employee personal files (physical and electronic) • Ensure accurate and timely entry of employee data into HRMS/HRIS • Coordinate onboarding logistics (e.g., IT access, uniforms, workspace readiness) • Conduct onboarding/induction to ensure smooth employee integration 2. Blue-Collar Recruitment • Manage full recruitment cycle for blue-collar/workforce roles • Source candidates via job portals, agencies, referrals, and walk-ins • Screen candidates, conduct interviews, and coordinate hiring decisions • Work closely with hiring managers to meet manpower needs and timelines • Liaise with recruitment agencies and monitor hiring effectiveness • Track and achieve recruitment targets 3. Training & External Course Coordination • Coordinate external training programs to support operational and compliance needs • Arrange logistics including registration, schedules, and vendor coordination • Maintain training records and monitor staff participation • Support certifications and regulatory training requirements 4. HR Business Partnering (HRBP) • Act as a point of contact for line managers on HR-related matters • Support workforce planning and manpower deployment with operations teams • Provide guidance on HR policies, procedures, and best practices • Handle employee relations matters (e.g., feedback, minor grievances, disciplinary coordination) • Monitor employee engagement, attendance, and ground issues, especially for blue-collar workforce • Support performance management processes (e.g., probation review, confirmation) • Partner with managers to identify training and development needs 5. HR Administration & Compliance • Maintain accurate and updated HR records and employee data • Ensure compliance with company policies and labour/work pass regulations • Support audits, reporting, and HR initiatives/projects Requirements • Diploma or Degree in Human Resource Management or related field • 2–4 years of HR experience (with exposure to recruitment, onboarding, and HR operations) • Experience in work pass administration and blue-collar recruitment preferred • Familiarity with HRMS/HRIS systems • Strong organizational, communication, and stakeholder management skills • Ability to work in a fast-paced, operational environment Preferred Skills • Knowledge of Singapore MOM regulations and employment practices • Experience supporting operations teams as HRBP • Exposure to training coordination or workforce development programs Personal Attributes • Hands-on, responsive, and proactive • Strong interpersonal skills with ability to engage ground staff • Detail-oriented and well-organized • Able to balance operational and strategic HR tasks