Global Admin Office & HR Assistant / Receptionist

Salling Search is currently recruiting for a Global Admin Office & HR Assistant / Receptionist for a global shipping company based in Singapore. This is a high-visibility, varied role supporting the day-to-day running of a growing Singapore office (currently around 13 people, expanding to approximately 17-20), with plenty of scope to take ownership and grow into broader office operations or HR support over time. Responsibilities • Provide general administrative support to ensure smooth day-to-day office operations • Greet visitors and clients, providing a professional and welcoming front-of-house experience • Manage diaries, meeting room bookings, and logistics across departments • Manage the Global Administration inbox and assist with signatories and internal approvals • Coordinate logistics for internal and external meetings, including room setup and catering • Arrange travel bookings and visas as required, using the company's travel system • Monitor and maintain office supplies inventory, place orders, and liaise with suppliers • Ensure kitchen and shared office spaces are clean, tidy, and well stocked • Support the Singapore Office Manager with day-to-day office operations and ad hoc tasks • Handle confidential information with discretion and professionalism • Assist with office moves and desk allocations as required • Support onboarding and induction for new joiners, including welcome packs, first-day logistics, and in-person inductions • Maintain onboarding checklists and ensure documentation is completed and filed correctly • Assist with offboarding coordination, including exit logistics and collection of company property • Support wider HR team initiatives and Global Admin processes, with the opportunity to take on more HR administration duties over time Requirements • 2-3 years' experience in admin, front-of-house, or team assistant roles (candidates with slightly less experience but the right attitude and energy are also welcome) • Strong organisational and multitasking skills with high attention to detail • Calm, professional, and confident communication style • Proactive, self-motivated, and comfortable taking ownership of tasks • Comfortable using Microsoft Office and internal systems • Happy to be fully office-based, five days a week • Experience in onboarding or HR admin is a bonus • Experience in shipping or logistics is a bonus but not essential Contact Jarah at ellaine@sallingsearch.com for more information or apply via our website. Jarah Ligan Reg No: R1220634 EA License No: 15S7671