Vice President, Administration

Key Responsibilities 1. Administration & General Affairs • Lead the overall administration and general affairs functions for the Singapore operations. • Develop, implement and continuously improve administrative policies, procedures and internal controls. • Oversee office and manufacturing-site administrative services. • Ensure effective management of company records, licenses, permits and administrative documentation. • Establish scalable administrative processes to support business growth. 2. Facilities & Workplace Management • Oversee facilities and workplace management for office, manufacturing and supporting areas. • Manage relationships with landlords, building management, contractors and service providers. • Ensure appropriate standards for workplace safety, security, cleanliness and maintenance. • Lead facility expansion, relocation, renovation and improvement projects. • Oversee company assets, workplace resources and related services. 3. Vendor & Contract Management • Develop and manage relationships with key administrative and facilities vendors. • Review and negotiate service agreements and commercial terms. • Monitor vendor performance, service quality and contractual compliance. • Establish appropriate vendor evaluation and cost-control processes. 4. Budget & Cost Management • Lead the annual Administration and General Affairs budget planning process. • Monitor operating and capital expenditure against approved budgets. • Identify opportunities to improve operational efficiency and optimize costs. • Provide management with regular budget and operational updates. 5. Regional Coordination • Coordinate administrative matters across Singapore, Malaysia and other Company locations when required. • Support the development of consistent administrative standards and practices across locations. • Coordinate cross-border administrative projects, business travel and site-support requirements. • Work closely with regional and global stakeholders on administrative matters. 6. Governance & Compliance • Ensure administrative practices comply with applicable Singapore laws, regulations and Company policies. • Support internal and external audits, certification activities and other compliance requirements. • Maintain appropriate administrative records and controls. • Develop and maintain business continuity and emergency-response arrangements. 7. Employee & Workplace Services • Oversee workplace services such as employee facilities, transportation, meals, business travel and company events, where applicable. • Ensure effective and timely delivery of employee administrative services. • Work closely with HR and other functions to support employee onboarding and workplace operations. • Promote a professional, safe and positive workplace environment. 8. Leadership & Team Development • Lead and develop the Administration / General Affairs team. • Establish clear objectives, KPIs and performance expectations. • Develop team capability and succession planning. • Promote continuous improvement, accountability and service excellence. Requirements • Bachelor's degree in Business Administration, Management, Facilities Management or a related discipline. • At least 12 years of relevant professional experience , including significant experience in a leadership capacity. • Demonstrated experience in administration, general affairs, facilities, workplace services or corporate services. • Experience in a manufacturing, semiconductor, precision engineering or industrial environment will be advantageous. • Strong experience in facilities, vendor, contract and budget management. • Demonstrated ability to lead cross-functional and multi-site projects. • Regional or multi-country operational experience will be advantageous. • Strong leadership, communication, negotiation and stakeholder-management skills. • Strong organizational, analytical and problem-solving capabilities. • Ability to work effectively in a fast-paced and evolving business environment. • Willingness to travel to Malaysia or other Company locations when required for business purposes.