Personal Assistant (Experienced with Newbuild & S&P deal) | $6,000 basic + bonus

Personal Assistant to Newbuilding Ship Broker • Up to $8,000 basic + variable bonus • Location: Vision Exchange • Monday to Friday, 9:00 AM – 6:00 PM • Occasional weekend work may be required (rare) • Candidates should be comfortable working in a structured, high-performance environment Role Overview We are seeking a highly organised, proactive, and execution-focused Personal Assistant to support a senior newbuilding ship broker. This role is pivotal in ensuring smooth operations across multiple ongoing projects, enabling the broker to focus on high-level negotiations and client relationships. Key Responsibilities • Manage emails, calendars, and follow-ups with shipyards, owners, makers, and internal stakeholders • Track multiple newbuilding projects and ensure timelines and deliverables are met • Prepare professional documents, summaries, and comparison tables • Coordinate meetings, conference calls, and travel arrangements • Serve as a gatekeeper and organiser—prioritising information flow rather than simply relaying messages Requirements • Minimum Degree qualification • 3 years of experience as a PA in shipping, maritime, or project coordination • Strong organisational skills with high attention to detail • Ability to multitask and perform under pressure in a fast-paced environment • Confident in working with senior stakeholders About the Company We are a dynamic and fast-growing player in the maritime and offshore industry, specialising in newbuilding brokerage and project coordination. With a strong network of global shipyards, owners, and equipment makers, the company is known for its professionalism, execution discipline, and ability to manage complex, high-value projects. The team operates in a fast-paced environment where precision, responsiveness, and structure are critical to success. If you are detail-oriented, thrive on structure, and want to be part of a high-impact role within the maritime industry, this opportunity offers strong exposure and growth potential.