Receptionist cum Administrative Assistant

🏫 School: Anderson Secondary School 📍 Location: 10 Ang Mo Kio St 53, Singapore 569206 👥 Vacancy: 1 Position 💼 Employment Type: Full-Time Contract 📅 Contract Period: 1 Nov 2026 – 31 Dec 2027 🔄 Option to Extend: 1 additional year 🕐 Working Hours • Monday–Thursday: 7:15 AM – 4:15 PM, inclusive of 30-minute lunch break • Friday: 7:15 AM – 3:45 PM, inclusive of 30-minute lunch break • No service required on Saturdays, Sundays and gazetted public holidays. • The school may allow a 1-hour lunch break depending on operational requirements; working hours will then end 30 minutes later. 📋 Job Summary The Receptionist cum Administrative Assistant will support the school's General Office by providing front-counter customer service, assisting students and visitors, handling administrative tasks and supporting day-to-day school operations. 🔹 Key Responsibilities Front Desk & General Office • Maintain a neat and organised reception/counter area. • Greet and assist students, parents, staff, guests, suppliers and other visitors professionally. • Handle telephone enquiries, take accurate messages and direct visitors/calls to the appropriate staff. • Assist unwell or injured students by:Escorting students to the sickbay.Providing basic care and supervision.Maintaining sickbay cleanliness and injury records.Processing early dismissal of unwell students.Contacting parents/guardians when required. • Maintain records of lost and found items, spare uniforms and cash found. • Handle incoming and outgoing mail. • Assist with distributing documents to students and parents. • Maintain proper records of key issuance to students and contractors. Administrative & Operational Support • Update and maintain staff contact lists and movement charts. • Assist with updating pigeonholes in the General Office and outside HOD and Staff Rooms. • Prepare and issue letters or certificates for student-related matters. • Notify teachers of relief duties during the school term. • Print and issue name tags for teachers and visitors. • Follow relevant emergency protocols. • Support administrative staff during peak periods. • Track bus bookings and assist with facility bookings. • Perform photocopying, filing, scanning and data-entry. • Carry out other duties assigned by the Admin Manager and School Leaders. 🎓 Qualifications • Minimum GCE ‘N’ Level . • Certificates related to the role are advantageous, such as:First AidOffice SkillsWSQ Office SkillsWorkplace Literacy • Proficient in Microsoft Office , including Word, Excel and PowerPoint. 💼 Experience • Minimum 3 years of experience as a Receptionist cum Administrative Assistant in a Secondary School. • Prior experience working in a Secondary School environment is an added advantage. • Good customer service and communication skills. • Able to multitask and adapt to changing operational requirements. • Able to work independently and as part of a team.