Senior Executive / Executive (Planner)

This is a 1-year contract role, with potential renewal or conversion based on performance and organisational headcount. Course Planning & Scheduling • Set up the overall course schedule in the Student Management System based on approved course information from the School. • Generate accurate course timetables using the scheduling system and release them to relevant stakeholders within the agreed timeframe. • Work with the Assistant Head of School for deployment of full-time academics and Associate Lecturers. • Communicate accurate schedule updates promptly to relevant stakeholders whenever changes occur. • Liaise with vendors on outsourced services, including lecturer placement, contract issuance and payroll processing. Resource Planning & Data Management • Plan and manage resources, including rooms, laboratories and lecturers, using the Scheduling System to support smooth delivery of courses. • Input, maintain and update course information to Student Management System (SMS) and I or other applicable applications. • Maintain up-to-date centralised database of registered Associate Lecturers, modules and courses they are approved to teach. • Conduct for briefings for newly approved and appointed lecturers as required. • Liaise with ODQA to obtain and implement statutory updates affecting courses and Associate Lecturers. Exams • Liaise with Examination Centre to plan examination schedules for assigned modules in each examination block. General Matters • Maintain complete and accurate documents and records to support compliance with applicable EduTrust Certification requirements. Job Requirements • Degree in any discipline, preferably in Business Management/Ops Management. • 1-2 years of relevant working experience in in the Private Education Industry. • Meticulous with strong organizational and administrative skills. • Self-motivated and able to work independently. • A strong team player with customer-oriented mindset. • Stronge communication skills with the ability to liaise effectively with internal and external stakeholders. • Able to prioritise multiple tasks, meet deadlines and maintain accuracy under pressure in a fast-paced work environment. • Proficient in Microsoft Office applications. • Experience using scheduling, timetabling or resource optimisation systems is an advantage. • Willingness to work on weekends and occasional evenings when operationally required.