Secretary / Admin Assistant - JY

Job ID: 20267 • Location: Raffles Place • Working hours: 9am to 6pm • Salary: up to $4,500 (Depending on experiences) Job Description Secretarial Duties • Manage complex calendars, travel arrangements, and meeting schedules for the Director. • Oversee all secretarial duties, including preparation, dissemination, and filing of correspondence, memos, forms, and documents assigned by the Director. • Handle incoming calls, emails, and enquiries with professionalism; act as receptionist to welcome and assist visitors. • Liaise with internal departments and external stakeholders to ensure smooth coordination. • Coordinate travel bookings (flights, accommodation, meeting rooms) for staff and visitors. • Perform any other secretarial duties assigned by management from time to time. Administrative Duties • Manage office facilities, replenish supplies, and oversee contract renewals. • Issue invoices and purchase orders; liaise with customers on sales administration matters. • Oversee daily office operations, vendor management, and facilities maintenance. • Assist in planning and execution of company events and activities. • Coordinate requisition and procurement of office supplies (stationery, pantry items, etc.), manage inventory levels, and liaise with suppliers. • Ensure proper record keeping and compliance with company administrative procedures. • Support management with ad hoc administrative tasks as required. Job Requirement • Proven experience as a secretary, administrative assistant, or similar role supporting senior management. • Able to communicate in Mandarin to handle Mandarin-speaking stakeholders and documents. • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook). • Strong organisational skills with the ability to manage multiple priorities and remain calm under pressure. • Ability to multitask and work independently with minimal supervision. • Flexible and adaptable, able to handle diverse tasks. • Excellent documentation, discipline and attention to detail. • Strong interpersonal and communication skills. Interested applicants, kindly send your updated resume to Joanne (R21101135) Joanne@pasona.com.sg with the email subject header " Job Application for 20267, Secretary/Admin Assistant " . Only shortlisted candidates will be notified, other applications will be updated to our database for future job opportunities. By submitting any resumes or applications to Pasona Singapore Pte Ltd, you are considered to have read and agreed on the terms of our Privacy Policy, and consented to us collecting, using, retaining, disclosing your personal information to the prospective employers for their consideration. Please find Privacy Policy Agreement from the below link. http://www.pasona.com.sg/privacy.html Pasona Singapore Pte Ltd Joanne Yeo Min Qian EA License No:90C4069 Registration No.: R21101135