Export Executive

Key Responsibilities • Manage daily import and export operations, ensuring timely and accurate processing of shipments. • Prepare, review, and process import/export documentation, including TradeNet permits, commercial invoices, packing lists, certificates of origin (COO), bills of lading, health certificates, and other shipping documents. • Ensure compliance with Singapore Customs, Singapore Food Agency (SFA), and other relevant statutory and regulatory requirements. • Coordinate with overseas customers, suppliers, freight forwarders, shipping lines, transport providers and customs brokers to ensure smooth shipment execution. • Monitor shipment schedules and proactively resolve customs clearance, shipping, delivery or documentation issues. • Liaise with Production, Warehouse, Procurement and Sales teams to coordinate order fulfilment, shipment planning and inventory movement. • Coordinate container loading, cargo collection and delivery arrangements to ensure compliance with customer and shipping requirements. • Verify shipping costs, freight invoices, permits and supporting documents for accuracy and cost control. • Maintain accurate import and export records and ensure proper documentation for audit and regulatory compliance. • Monitor changes in trade regulations, customs procedures, food import/export requirements, free trade agreements (FTAs), and ensure compliance where applicable. • Support continuous process improvement initiatives to enhance operational efficiency, cost optimisation and customer service. • Prepare periodic shipment, inventory and logistics reports as required by Management. • Perform any other duties assigned by Management. Working Days & Hours: Monday – Thursday: 8am – 6pm. Friday: 8am – 5pm Requirements • Diploma or Degree in Supply Chain, Logistics, Business, or related field. • Minimum 3–5 years of relevant experience in import and export operations, preferably within the food manufacturing, food processing, FMCG, or trading industry. • Strong knowledge of Singapore Customs regulations, TradeNet and SFA requirements. • Experience handling controlled food items and import/export permits, shipping documentation and international freight coordination. • Proficient in Microsoft Office and ERP or trade management systems. • Strong planning, coordination, analytical and problem-solving skills with attention to detail. • Ability to work independently, manage multiple priorities and meet tight deadlines in a fast-paced environment. • Detail-oriented with the ability to work across teams. • Proficiency in both written and spoken English. Proficiency in Mandarin is an advantage to effectively communicate with Mandarin-speaking customers, suppliers and business counterparts where required.