Procurement and Admin - Assistant Manager

The Procurement & Admin, Assistant Manager is responsible for overseeing the Company’s procurement and administrative operations, ensuring timely and cost-effective sourcing, reliable supplier performance, proper inventory coordination and smooth day-to-day administrative support. The role works closely with Business Development, Production, R&D, Operations, Warehouse, Accounts, HR/Admin and other departments to ensure procurement activities support the Company’s operational requirements, business needs and compliance standards. Responsibilities: 1.Procurement Management • Oversee end-to-end procurement processes including sourcing, negotiation, purchasing, and supplier evaluation • Develop and implement procurement strategies to achieve cost savings and supply reliability • Source and evaluate suppliers based on pricing, quality, delivery performance, and compliance standards • Negotiate contracts, pricing, and terms with vendors to secure best value for the company • Monitor inventory levels and coordinate with Operations, Production, and Warehouse teams to ensure optimal stock levels • Ensure timely procurement of raw materials, packaging, and operational supplies • Maintain Approved Vendor List (AVL) with Food Safety and conduct periodic supplier performance reviews 2. Cost Control & Budgeting Management • Identify opportunities for cost savings, process efficiency and procurement optimisation. • Monitor purchasing costs and support departmental budget planning and expenditure control. • Analyse supplier quotations, pricing trends and purchasing data to support cost-effective decision-making. • Recommend alternative sourcing strategies where appropriate while maintaining required quality and supply standards. 3.Administrative Operations • Oversee daily office, facilities and administrative operations. • Manage office supplies, service contracts and Company assets. • Maintain proper documentation and records. • Supervise the Admin & Procurement team and ensure smooth workflow. • Drive administrative efficiency and process improvements. 4. Vendor& Contract Management • Manage relationships with key vendors, service providers, and contractors • Ensure all contracts are properly documented, reviewed, and renewed on time • Monitor vendor performance and resolve issues related to quality, delivery, or service • Ensure compliance with company policies and regulatory requirements 5. Process Improvement & Compliance • Develop and implement SOPs for procurement and administrative processes • Ensure compliance with internal controls, audit requirements, and company policies • Support ISO/FSSC documentation and audit requirements related to procurement and vendor management • Identify and implement process improvements to enhance efficiency and reduce risks 6.Cross-Department Coordination • Work closely with inter-departments of: • Business Development: Support customer and new business needs. • Production & R&D: for raw material requirements • Operations & Warehouse: for stock planning and logistics • Accounts: for invoice matching, payment cycles, and cost tracking • HR/Admin: for office-related support and facilities • Ensure procurement aligns with operational and business development needs 7.Documentation Management • Maintain accurate procurement records, purchase orders and contracts • Any other duties assigned. 8. Initial On-the-Job Training / Department Understudy • Complete an initial one-month OJT / understudy with the Business Development Department to familiarise with the Company’s business, products, clients and operations. • Apply this knowledge to support effective execution of the core procurement and administrative functions. 9. Team Supervision & General Responsibilities • Supervise and guide the Admin & Procurement team to ensure effective task allocation and workflow. • Support management in procurement, administration and process improvement initiatives. • Maintain effective relationships with internal departments, suppliers and service providers. • Perform other reasonable duties as assigned by Management. Working Days: • Monday – Thursday: 8AM- 6PM • Friday: 8AM – 5PM Job Requirements • Diploma/Degree in Procurement, Supply Chain, Business Administration or related field. • Minimum 5 years’ relevant experience in procurement, purchasing and administration, preferably in food manufacturing/FMCG. • Strong experience in supplier sourcing,negotiation, cost control and vendor management. • Knowledge of food manufacturing procurement, inventory planning and supplier compliance. • Familiarity with ISO/FSSC, food safety and audit requirements will be an advantage. • Good team supervision, communication and negotiation skills. • Proficient in MS Office and ERP/procurement systems. • Good command of English, both written and spoken. • Hands-on, organised, responsible and able to work independently in a fast-paced manufacturing environment.